The Board of Directors encourages all Members to either attend the meeting in person, or to submit a proxy indicating their vote. Should you be unable to identify another Member to attend the meeting and vote on your behalf, you may appoint the Association Chairman as your proxy.
The proxy form for the meeting is available here
Kindly return the completed form to email@example.com as soon as possible. For administrative purposes, the cut-off time for returned proxy forms and apologies is 17:00 on Friday, 21 June 2019.
Regarding the meeting quorum requirements, Section 64 of the Companies Act, 2008 states that a shareholders meeting may not begin until sufficient persons are present at the meeting to exercise, in aggregate, at least 25% of all of the voting rights that are entitled to be exercised in respect of at least one matter to be decided at the meeting.
Further attention is drawn to sections 64(4) and 64(8) of the Companies Act, 2008:
64(4)(a) If, within one hour after the appointed time for a meeting to begin, the requirements [for a quorum] for that meeting to begin have not been satisfied, the meeting is postponed without motion, vote or further notice, for one week.
64(8) If, at the time appointed in terms of this section for a postponed meeting to begin, the requirements [for a quorum] have not been satisfied, the members of the company present in person or by proxy will be deemed to constitute a quorum.
Therefore, should the AGM on 26 June 2019 not be quorate, the meeting will need to be postponed for one week, to 3 July 2019.
Should the meeting be postponed, the members present in person or by proxy at that postponed meeting will constitute a quorum and the AGM will be continue.
Update on the process to amend the Memorandum of Incorporation
The Members are hereby notified that the special resolution to adopt the proposed new Memorandum of Incorporation was not passed at the postponed Members' Meeting on 30 May 2019.
Following the AGM, the new Board will continue the process of engaging with Members to resolve the concerns raised and table a revised draft of the proposed Memorandum of Incorporation for vote. An updated time table will be communicated in due course.
The AGM will therefore be governed in terms of the existing Memorandum and Articles of Association.